How to send a professional invoice as a web designer
Web design invoices should make the project stage clear. Clients need to know whether they are paying a deposit, a milestone, a final balance, a retainer, hosting, or support work.
The more specific your invoice is, the easier it is for the client to approve.
Quick answer
A web design invoice should include the project name, the billing stage, a clear description of the work, any deposit already paid, the amount due, payment terms, and payment instructions.
Common web design invoice line items
- Website design project deposit
- Wireframes and design concepts
- Website build milestone
- Final launch balance
- Monthly maintenance retainer
- Hosting and technical support
- Content migration
- Extra revision hours
Deposit and milestone wording
For deposits, make the stage obvious:
50% deposit for website design project, due before project start.
For final payments:
Final balance for website design and launch support, less deposit already paid.
Payment terms
Many web designers use 7, 14, or 30 day payment terms. For deposits, payment is often due before work starts. For retainers, payment may be due at the start of each month.
How InvoiceFeed helps
InvoiceFeed can help web designers create clear invoices, save client details, and move away from copying old invoices or editing Word documents for every project.
Useful next steps:
- Use the web design invoice template.
- Try the free invoice generator.
- Create an InvoiceFeed account to save clients and manage billing history.